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Information about planned features for upcoming ILIAS releases

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Resource management tool

Page Overview

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This is the outdated wiki page for the resource management tool, know called Booking Tool. Nevertheless, we offer this page as a document for the development of the tool.

1 Description

Intention: The resource management tool shall handle the booking of resources like consultation hours, themes of seminar papers or even hardware resources or rooms.
We understand a resource as a collection of items:
  • simple items (title + description + some information), e.g. paper topics
  • time slot items, e.g. consultation hours
  • physical items that are booked for a time period, e.g. a beamer or a room
The tool shall be flexible enough to handle different types of resources. Therefore it has to have a possibility for defining a resource type and its options and input fields in the administration. Maybe we should offer something like a plug-in for new resources. New resource types should be easy to define / create but offered globally in one installation. Integration and connection to other ILIAS services is highly appreciated (calendar, mail, desktop).

2 Some Examples:

Example 1: Tutor [T] creates a consultation hour for students in a course, group or category.
  1. T adds new "Resource" to a course
  2. T selects type «consultation hour» in the resource tool and defines
    • name and description of this resource (we need a better wording!)
    • the number of offered slots and/or (e.g. 5)
    • each slot has the same duration (e.g. 30 minutes)
    • T defines one or multiple start date/times for the set of slots
    • additional settings:
      • number of allowed users for a slot (e.g. two students per consultation slot)
      • number of allowed choices (every user may have two choices) (per slot set)
      • the possibility for participants [P] to enter a comment (e.g. the reason for consultation).
      • start and end date for subscription
      • notification (enabled | disabled)
  3. P can enter an available resource and make a choice according to the settings (e.g. P enters first and second choice for a consultation hour and a topic to discuss).
  4. ILIAS
    • stores the choice and (may) notify T.
    • is adding date / time of the slot to the user's calendar.
  5. T confirms the user's choices
  6. ILIAS
    • displays confirmed slot on the info screen of the resource
    • sends a notification to the user
Example 2: Tutor [T] creates a series of paper topics for students in a course, group or category.
  1. T adds new "Resource" to a course
  2. T selects type «paper topics» in the resource tool and defines
    • name and description of this resource (we need a better wording!)
    • the number of offered topics (=slots) and/or (e.g. 5)
    • each slot has a title
    • additional settings:
      • number of allowed users for a topic/slot
      • number of allowed choices
      • the possibility for participants [P] to enter a comment (e.g. the reason for consultation).
      • start and end date for subscription
      • notification (enabled | disabled)
  3. P can enter an available resource and make a choice according to the settings (e.g. P enters first and second choice).
  4. ILIAS
    • stores the choice and (may) notify T.
  5. T confirms the user's choices
  6. ILIAS
    • displays confirmed slot on the info screen of the resource
    • sends a notification to the user
Example 3: Administrator [T] defines a series of hardware items for tutors.
  1. A adds new "Resource" to global resource folder
  2. A selects type «hardware item» in the resource tool and defines
    • name (beamer) and description of this resource
    • the number of offered items (beamers) and/or (e.g. 5)
    • each item has a title
    • a valid time period (general resource availability), e.g. mo-fr 9am to 6pm
    • additional settings:
      • number of allowed users for an item (1)
      • number of allowed choices (1)
      • the possibility for participants [P] to enter a comment (e.g. the reason for consultation).
      • start and end date for subscription
      • notification (enabled | disabled)
  3. T can enter desired time frame, system will offer available items in this time frame
  4. ILIAS
    • stores the choice and (may) notify A.
  5. A confirms the user's choices
  6. ILIAS
    • displays confirmed slot on the info screen of the resource
    • sends a notification to the user

3 Alternative

Consultation Hours, paper topics and hardware resources are managed in different ways:

Paper Topics
  • Created in Courses by Tutors
  • Accessed in Courses by Learners

Consultation Hours
  • Created on Personal Desktop by Tutors
  • Accessed by students via tutor's public profiles
(Problem: Chair staff has to manage this information usually.)

Resources
  • Examples: Room, Flip Chart, Beamer, Notebook, Hotel Rooms, Tutor, ...
  • Types of resources are defined in the administration
  • Resources are created in administration or categories (new resources tab)
  • Booking is done in repository, all resources defined in current position or above can be booked.

3.1 Discussion

First suggestions were posted in the ILIAS-Forum: http://www.ilias.de/iosbb/viewtopic.php?p=16224
example a) A first version of a little "consultation-hour-tool" was finances by the PHBern - und is actually used by different institutions. It is a tiny tool - not too many features. The FH Dortmund eliminated a security-bug. You can test this litte tool on: http://underconstruction.
example b) Fabian Schmid from the University of Bern improved this tool. Feel free to test this second tool at: http://res.fschmid.ch/admin. It gives you an idea - how simple it could/should be to create dozens of resources/consultation-hours with a resource-management-tool.
JF 06 Apr 2009: Universität Hohenheim offered funding for this feature but need it before end of 2009 (release date 4.1). We need a clear concept for this feature urgently, e.g. which resources can be supported and how. A patch for 4.0 might be the only solution when the feature cannot wait until 4.1.
There is a little planning workshop at 28 APR 09 in Cologne (Qualitus). If you are interested to participate, please let us know (m.kunkel_at_uni-koeln.de)
We (Uni Marburg, HRZ) are as well interested in this feature. I'll just add my considerations as pdf. (Sorry, that the paper is only written in German. If needed I could provide a translation, please send an e-mail to troidl@hrz.uni-marburg.de)
Überlegungen zum Ressource Mangement Tool (K. Troidl, Uni Marburg)
25.09.2009: FH Dortmund is also contributing to the funding of this feature.
Specification
Matthias Kunkel, November 02, 2009:
  • For avoiding misunderstandings, this tool is renamed to Booking Tool. A new wiki page has been created to collect information and suggestions for this tool. Please continue the discussion on the Booking Tool page.

Last edited: 02. Nov 2009, 10:21, Kunkel, Matthias [mkunkel]

   

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